Unfortunately, the one thing that you cannot gain during a workday is more time. The good news is that there are many simple things that you can do to increase your productivity at work. Learning to better utilize your calendar is one way that you can greatly decrease your stress and do a better job.
Here are three painless ways that you can start being more productive today by better utilizing your calendaring system:
Calendaring Hack #1: Completely Schedule Your Day
One of the biggest reasons that people stop using their calendaring software is because they forget to schedule all of their workday time. Simply scheduling part of your day will leave your schedule looking like Swiss cheese and you will not utilize your time in the best way. By scheduling every hour of your workday ahead of time, you can make sure that you accomplish everything necessary.
Calendaring Hack #2: Schedule Time for Problem Solving
No matter what industry you work in, you likely encounter problems that require your attention on a daily basis. For this reason, you should always build problem-solving time into your schedule. If you do not do this, then you will continually find yourself running behind as soon as an issue presents itself. This is an unnecessary stressor during your day that can be mitigated by learning to schedule all of the time you need to solve issues.
To determine how much time to schedule, you should track your problem-solving time for a couple weeks and then take a simple average. Use the average and then adjust it up or down depending upon how well your schedule is staying on track.
Calendaring Hack #3: Use Gantt Visual Charts to View Your Schedule
Google calendar gantt charts are horizontal graphs which allow you to easily see your schedule and any details you choose. You can use Gantt charts to view many different types of calendars, such as:
- employee schedules
- project schedules
- asset management schedules
In addition, Gantt charts work very well for viewing your daily calendar. The Gantt chart gives you a visual representation of your day, and this allows you to see any overlapping bars of time and fix any conflicts before they become a problem.
By learning to better use your professional calendars, you can greatly increase your productivity and reduce your workday stress. If you have questions about purchasing software to create Gantt visual charts, then you should contact your company's software vendor. They can evaluate your current calendaring software and recommend appropriate software to create your Gantt charts.Share